A live slideshow displaying guest photos in real-time is one of the most engaging features you can add to your wedding reception. As guests upload photos throughout the day, they appear on screen for everyone to enjoy.

Here is everything you need to know to set up a live wedding slideshow.

What is a Live Wedding Slideshow?

Unlike traditional slideshows that show pre-selected photos, a live slideshow displays photos as they are uploaded in real-time. Guests scan a QR code, upload their photos, and within seconds those photos appear on a display for all to see.

It creates an interactive, evolving backdrop that guests love watching – especially when they see their own photos appear!

What You Need

Essential Equipment

A display screen: TV, projector, or large monitor
Internet connection: WiFi or mobile hotspot
A device to run the slideshow: Laptop, tablet, or smart TV
A live slideshow service: Like takeNplace

Optional But Helpful

HDMI cable (for connecting laptop to TV)
Extension leads
Backup mobile hotspot
Screen stand or mount

Step-by-Step Setup Guide

Step 1: Choose Your Service

You need a wedding photo service that includes live slideshow functionality. Free options like Google Photos do not offer this – you need a dedicated wedding QR code service.

takeNplace packages include live slideshow as standard.

Step 2: Coordinate with Your Venue

Before your wedding day, check with your venue:

Is a TV or projector available, or do you need to bring one?
Where can the display be positioned?
Is there WiFi? What is the password?
Are there power outlets near the display location?

Step 3: Plan Your Display Location

Good locations for your slideshow:

Cocktail hour area: Guests gathering here will watch and upload
Behind or beside the top table: Visible during dinner
Near the dance floor: Entertainment during the party
Reception entrance: Sets the tone as guests enter

Avoid placing it where direct sunlight will wash out the screen.

Step 4: Set Up on the Day

Position your display screen
Connect to power
Connect your laptop/tablet via HDMI (or use smart TV browser)
Connect to WiFi or set up your mobile hotspot
Open your slideshow URL in a web browser
Set browser to full screen (F11 on most browsers)
Test by uploading a photo from your phone

Step 5: Test Everything

Before guests arrive:

Upload several test photos
Check they appear on screen
Test from multiple phones
Check the display is visible from key areas

Internet Connection Options

Venue WiFi

The easiest option if available and reliable. Ask your venue:

Is the WiFi password-protected?
How many devices can connect?
Is it reliable during events?

Mobile Hotspot

If venue WiFi is unreliable, use a mobile hotspot:

Most smartphones can create a hotspot
Ensure you have a good 4G/5G signal at the venue
Keep the phone plugged in as hotspots drain battery
Consider a dedicated portable WiFi device for better reliability

For the Slideshow Display Only

Remember: guests upload using their own mobile data. The WiFi is only needed for the display device showing the slideshow.

Display Options

TV Screen

Most modern TVs have a web browser or can connect to a laptop via HDMI. A 40-55 inch TV works well for most venues.

Projector

Great for larger venues or creating a big impact. You will need:

A suitable wall or screen
A darkened area (projectors struggle in bright light)
A laptop to connect

Large Monitor

Computer monitors work well for smaller, intimate venues or specific areas like near the bar.

Troubleshooting Common Issues

Photos Not Appearing

Check internet connection on the display device
Refresh the slideshow page
Ensure the correct slideshow URL is loaded

Slideshow Running Slowly

Close other browser tabs and applications
Check internet speed
Move closer to WiFi router or hotspot

Display Going to Sleep

Adjust device power settings to prevent sleep
Keep the device plugged in
Some venues can provide always-on displays

Pro Tips for Best Results

Delegate Setup

You will be busy on your wedding day! Ask a tech-savvy friend or family member to handle slideshow setup and monitoring.

Have a Backup

Bring a backup device and mobile hotspot. Technology can fail at the worst moments.

Position QR Codes Near the Screen

Guests who see the slideshow will want to contribute. Place QR code cards nearby.

Announce It

Have your MC or DJ mention the slideshow and QR codes. Some guests will not notice otherwise.

Get Started

Ready to add a live slideshow to your wedding? takeNplace packages include live slideshow functionality with every purchase.

See how it works or check our FAQ for more details.